Administrative Assistant I / Data Entry I
El Sol Neighborhood Educational Center El Sol Neighborhood Educational Center San Bernardino, CA San Bernardino, CA Full-time Full-time $17 - $18 an hour $17 - $18 an hour 6 days ago 6 days ago 6 days ago El Sol Neighborhood Educational Center is a nonprofit organization in the Inland Empire devoted to empowering our communities to lead healthy lives & access to health care; safe, affordable housing; opportunities for education; and the leadership skills to eliminate disparities.
El Sol NEC's mission is for community members to reach personal empowerment to move towards self-sufficiency and contribute to their community's well-being.
Description:
Under the supervision of the Program Coordinator, this position will ensure the creation and implementation of quality transformational relationships with parents and participate in the creation and delivery of engagement, life skills, and competency building programming.
Purpose:
To support the program Manager, program supervisor, and staff in the implementation of the program at the administration level, in the logistics of the office, complete all data entry and monthly reports for the program, provide administrative support to staff, and manage office internal logistics/activities.
Qualifications:
El Sol seeks a highly driven individual who is a good fit both personally and professionally for the culture of El Sol.
The successful candidate for this position will have the following
Qualifications:
? Computer literacy ? Data Entry knowledge ? Communication skills ? Organization skills ? Good writing skills ? High school diploma or GED ? 0-12 months of experience ? Valid California Driver's License, Car insurance, and Car registration ? Computer literate ? Willing to drive.
? Detail-oriented Program-
Responsibilities:
? Support the Program Supervisor and staff in the implementation of the program at the administrative level.
? Data entry:
input all incoming data to be used for monthly reports in excel worksheets.
? Support Program Supervisor in gathering data for quarterly and annual reports.
? Prepare material to be picked up by coordinators.
Ensure that coordinators give at least 1 day's notice before picking up material at the main office.
? Lead the logistics of staff monthly meetings, including set-up and clean-up meeting minutes, and copies of sign-in sheets and agenda.
? Provide support during Promotor training and other program and agency events.
? Support staff in developing flyers, and spreadsheets on excel, word documents, and publisher.
? Register programs to community outreach events and communicate with coordinators according to the region.
? Maintain and organize program documentation, including monthly reports, fiscal binder, promotor contract binder, data, events binder, and staff meeting binder.
? Facilitate the flow of information to accounting for promotores which includes sending original promotor data entry to the main administrative office.
Office Responsibilities:
? Refer community members to appropriate services when they call or visit the office.
? Develop a monthly office cleaning calendar and communicate with staff.
Follow-up with staff to ensure chores are carried out.
? Inventory for program and office supplies.
? Purchase orders for office and program supplies based on need and inventory.
? Support in the opening and closing of the office.
? Coordinate agency-wide meetings outside of the program or agency.
? Perform general clerical duties to include, but are not limited to, copying, filing, answering phone calls.
? Create and modify documents such as invoices, reports, memos, and letters using word processing, spreadsheet, database, and/or other presentation software such as Microsoft Office, or other programs.
? Interact and communicate with other departments and programs within the agency.
? Attend staff meetings or other meetings as requested to record minutes.
? Compile, transcribe and distribute minutes of meetings.
? Assist with overall maintenance/cleaning of the office.
? Maintain confidentiality in all aspects of promotores, staff, and agency information.
? Open, sort, and distribute incoming correspondence, including faxes and email.
? Sign for and distribute UPS/FedEx or similarly delivered packages.
? Coordinate and maintain records for staff, office space, telephones, and office keys.
? Arrange for the repair and maintenance of office equipment.
? Assist with the overall maintenance of the organization and office.
Knowledge, Skills, and Abilities:
1.
Computer literate.
2.
Good writing, analytical and problem-solving skills.
3.
Knowledge of principles and practices of organization, planning, records management, and general administration.
4.
Ability to communicate effectively.
5.
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers, and facsimile machines.
6.
Ability to follow oral and written instructions.
7.
Ability to perform tasks related to physical activity to include sitting, standing, for long periods of time, caring, bending, moving, and lifting up to 25 lbs 8.
Capable of working in crowded and noisy environments 9.
To perform the job with professionalism; punctuality, with the ability to finish tasks in a timely and cooperative manner.
Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
San Bernardino, CA:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person Purpose:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
El Sol NEC's mission is for community members to reach personal empowerment to move towards self-sufficiency and contribute to their community's well-being.
Description:
Under the supervision of the Program Coordinator, this position will ensure the creation and implementation of quality transformational relationships with parents and participate in the creation and delivery of engagement, life skills, and competency building programming.
Purpose:
To support the program Manager, program supervisor, and staff in the implementation of the program at the administration level, in the logistics of the office, complete all data entry and monthly reports for the program, provide administrative support to staff, and manage office internal logistics/activities.
Qualifications:
El Sol seeks a highly driven individual who is a good fit both personally and professionally for the culture of El Sol.
The successful candidate for this position will have the following
Qualifications:
? Computer literacy ? Data Entry knowledge ? Communication skills ? Organization skills ? Good writing skills ? High school diploma or GED ? 0-12 months of experience ? Valid California Driver's License, Car insurance, and Car registration ? Computer literate ? Willing to drive.
? Detail-oriented Program-
Responsibilities:
? Support the Program Supervisor and staff in the implementation of the program at the administrative level.
? Data entry:
input all incoming data to be used for monthly reports in excel worksheets.
? Support Program Supervisor in gathering data for quarterly and annual reports.
? Prepare material to be picked up by coordinators.
Ensure that coordinators give at least 1 day's notice before picking up material at the main office.
? Lead the logistics of staff monthly meetings, including set-up and clean-up meeting minutes, and copies of sign-in sheets and agenda.
? Provide support during Promotor training and other program and agency events.
? Support staff in developing flyers, and spreadsheets on excel, word documents, and publisher.
? Register programs to community outreach events and communicate with coordinators according to the region.
? Maintain and organize program documentation, including monthly reports, fiscal binder, promotor contract binder, data, events binder, and staff meeting binder.
? Facilitate the flow of information to accounting for promotores which includes sending original promotor data entry to the main administrative office.
Office Responsibilities:
? Refer community members to appropriate services when they call or visit the office.
? Develop a monthly office cleaning calendar and communicate with staff.
Follow-up with staff to ensure chores are carried out.
? Inventory for program and office supplies.
? Purchase orders for office and program supplies based on need and inventory.
? Support in the opening and closing of the office.
? Coordinate agency-wide meetings outside of the program or agency.
? Perform general clerical duties to include, but are not limited to, copying, filing, answering phone calls.
? Create and modify documents such as invoices, reports, memos, and letters using word processing, spreadsheet, database, and/or other presentation software such as Microsoft Office, or other programs.
? Interact and communicate with other departments and programs within the agency.
? Attend staff meetings or other meetings as requested to record minutes.
? Compile, transcribe and distribute minutes of meetings.
? Assist with overall maintenance/cleaning of the office.
? Maintain confidentiality in all aspects of promotores, staff, and agency information.
? Open, sort, and distribute incoming correspondence, including faxes and email.
? Sign for and distribute UPS/FedEx or similarly delivered packages.
? Coordinate and maintain records for staff, office space, telephones, and office keys.
? Arrange for the repair and maintenance of office equipment.
? Assist with the overall maintenance of the organization and office.
Knowledge, Skills, and Abilities:
1.
Computer literate.
2.
Good writing, analytical and problem-solving skills.
3.
Knowledge of principles and practices of organization, planning, records management, and general administration.
4.
Ability to communicate effectively.
5.
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers, and facsimile machines.
6.
Ability to follow oral and written instructions.
7.
Ability to perform tasks related to physical activity to include sitting, standing, for long periods of time, caring, bending, moving, and lifting up to 25 lbs 8.
Capable of working in crowded and noisy environments 9.
To perform the job with professionalism; punctuality, with the ability to finish tasks in a timely and cooperative manner.
Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
San Bernardino, CA:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person Purpose:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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